5 essential steps to making a pothole-related claim

3. Reporting the pothole

It’s important to report the pothole to the relevant authority if it hasn’t already been done so. It can often be confusing regarding who you should report the pothole to.

By reporting the pothole, you not only alert the authorities to the issue but it also creates a record of its existence, which can strengthen your claim, and it helps others who may get their vehicle damaged.

If it hasn’t been reported, they might not be aware of it. But if they do know about it, they’re responsible for fixing it. So, you need to show that they didn’t do their job properly.

You should report the pothole and make your claim to the appropriate body responsible for the road’s maintenance. We have collated a list of these, and it all depends on the geographical location and the type of road it’s on. For:

• local roads, B roads or smaller A roads in England, Scotland or Wales, you should report it on the council’s website. You can find the relevant council by visiting uk and entering the postcode.
• motorways or major A roads in England, you should report it to Highways England.
• motorways or major A roads in Scotland, you should report it to Traffic Scotland.
• roads listed as ‘red routes’ in Greater London, you should report it to Transport for London.

Unsure which authority to report it to? You can check here.

4. Submit your claim

After contacting the authority responsible for the road where the pothole is, it’s time to submit your claim. You should have all the evidence you’ve gathered ready including your proof of reporting the pothole, and repair quotes or receipts.

The simplest and quickest way of doing this is normally just filling in an online claims form on the authority’s website.

You should consider including the following in your claim to strengthen your case:

• Copies of receipts for repairs and proof that you paid for them.
• Statements from your mechanic explaining what caused the damage.
• A written note or map showing exactly where the pothole is.
• The date and time when the damage happened.
• Pictures of the damage to your vehicle.
• Pictures of the pothole itself, if you are able to take them.
• Any notes from people who witnessed the incident.

5. Making an appeal, if your claim is unsuccessful

Not every authority will accept your claim, some will reject it in the hope that you’ll stop there. The next step is to make a full claim, but be aware that it’s not a simple process.

In short, you will want to make a Freedom of Information request to find out if the authority was inspecting and repairing the road as often as it was meant to.

If they didn’t do it enough and its proven, they may be liable to pay for your repairs.

Most times, they’ll pay if you prove they were careless. But sometimes, you might have to take it one step further by going to a small court to get the money.

Are you a Heritage customer? If so, feel free to give us a call if you would like any further advice about submitting a claim.